Kiwi for business
Kiwi, your business’s proactive operations manager.
It watches the stock, the rota, the till and the inbox, and texts you before anything goes wrong. Say yes, and it’s done.
iMessage
Today 7:30 am
Morning Emma! Yesterday the three cafés took €9,460, and Riverside did 8% more than a usual Friday
It texts first. Before it becomes a problem.
- Market Street is going to run out of oat milk at around 1 today. Do you want me to order more?
- A group of 14 just booked Saturday brunch. Do you want me to add 30 croissants to Friday’s order?
- The fridge at Riverside was too warm at closing, so Ben moved the milk into the other one
- Your food hygiene inspection is next Thursday, and Old Town’s fridge log is missing three days
- Your gas safety certificate runs out in three weeks. Do you want me to book the check?
- The cash at Old Town was €20 short last night, so Ben’s counting it again this morning
- Three customers asked for a gluten-free brownie this week. Do you want me to add some to Thursday’s bake?
- Mia’s contract ends on the 30th. Do you want me to draft her renewal?
- The bakery’s delivery was 12 croissants short, so I’ve asked them to bring the rest by 9
- Your roaster has put coffee beans up by €4 a kilo. That’s about 7 cents more on every coffee
- Last week the three cafés took €58,300, up 4% on the week before
- Your card machine fees go up next month. Do you want me to compare other providers?
- The dishwasher at Market Street is showing an error again. The engineer can come at 3 for €65
- You threw away 18 baguettes this week, so I’d bake 10 fewer on weekdays
- The bakery’s invoice is due tomorrow, and they charge €25 if it’s late
Everyone already texts. Now the business texts back.
The whole business, in one thread
Dale Farm can’t deliver tomorrow. Green Valley can bring the same order by 8 for €6 more. Do you want me to switch?
Yes, switch it
Done, Green Valley will be there at 8
In the group chat they already use
Mia
0:07
Kiwi
Thanks Mia, 24 more oat milks are coming at 11
The chasing, done for you
The roaster charged for 30 kg but sent 25. I’ve asked them to fix the invoice
Every location. One thread.
Works with your till from day one
€3,120 today, and the cash adds up
7:30
Your brief, every morning.
0
Apps to install. It all happens by text.
From the first delivery to the last till count.
Hilltop Market Street, the team’s group · 7:02 am
Bread’s here
Thanks Lucy. It’s 12 croissants short, so I’ve asked the bakery to bring the rest by 9
The morning, sorted before you’re up. Deliveries checked, gaps covered.
Problems sorted mid-rush. Without anyone leaving the counter.
Closing, checked. Cash, waste and fridges in one text.
The week, in one text. And what to change.
Keep what works. Kiwi takes the rest.
Nothing to rip out. Kiwi reads the systems you already pay for, and takes over the jobs that live in spreadsheets, on paper and on the phone.
It works on top of
Your tools stay. Kiwi reads them and acts on them.
- Your tillsales by the hour, the end-of-day report
- Bookings and delivery appshow busy it’s going to be
- Your email and calendarinvoices, inspections, renewals
- Your rota or clock-in appwho’s on, who’s over their hours
- Your accountantgets the paperwork, sorted
It takes over
The jobs nobody has a system for.
- The stock count on a clipboardit knows what’s running low
- Ordering by phone at 11 pmit orders on your yes
- Checking every delivery noteit checks them against the order
- The paper closing checklistit checks the close
- Chasing invoices and creditsit matches and chases
It works with what you use.
- Square
- Toast
- Lightspeed
- Shopify
- Uber Eats
- DoorDash
- Deliveroo
- Glovo
- OpenTable
- Resy
- Calendly
- Gmail
- Outlook
- Google Calendar
- 7shifts
- Deputy
- Homebase
- QuickBooks
- Xero
- Sage
- Stripe
- PayPal
- Google Sheets
- Excel
- Notion
- Slack
- Asana
- OneDrive
- Amazon
- Canva
These are just a few. If it has a website or sends you email, Kiwi can work with it, and any till works from the first day with a photo of the end-of-day report.
For places with a shift, a stockroom and a team.
iMessage
Tuesday 10:20 am
Uber Eats charged you for 6 orders this month that customers said never arrived, €84 in total. You can claim those back. Do you want me to send the claims?
Software gives you another job. Kiwi does the job.
One flat price per location, every month. No seats, no setup fee.
- SoftwareKiwi
- You log in to check itIt texts you when it matters
- Your team learns a new appYour team texts, like now
- You fill in the formsIt fills them in and asks you
- A price for every seatOne flat price per location
Running by Monday. In the chats you already use.
Kiwi lives in Messages and WhatsApp, the apps you and your team already open all day. There’s nothing new to download.
- A 20-minute call
- Kiwi joins your team’s WhatsApp group
- Your first brief at 7:30 the next morning
Questions. Ask Kiwi.
Hi, I’m Kiwi. Tap a question and I’ll answer it here
Does my team need to download anything?
No. They talk to me in the WhatsApp group they already use, or in their own chat with me. You talk to me by text, on any phone
Will it work with my till?
Yes. I connect to many tills directly, and with any till your closer can send me a photo of the end-of-day report, so I can start on the first day
Can it order from my suppliers?
Yes. I send orders from your email or WhatsApp, in your name, once you say yes. You can tell me to place the usual orders without asking
Does it speak other languages?
Yes. I answer each person in the language they write in, so everyone on your team can write in theirs and you can read it in yours
How much does it cost?
One flat price per location, every month, with no seats and no setup fee. Tell us about your business below, and we’ll send you the price for yours
What if it gets something wrong?
Anything that costs money asks you first, and I tell you what I did, every time. If something’s off, just text me and I’ll put it right
More questions
Do I need to change my till or rota app?
No. I work with the ones you already use, and where I can’t link to one, your team can send me a photo or a quick text instead
Can my managers use it too?
Yes. Each manager gets their own chat with me for their location, and you see the whole business in yours
Who on my team can see what?
Everyone sees their own shifts and tasks. Sales, costs and pay stay with you and the managers you choose
What if a supplier only takes orders by phone?
I can call them and place the order for you, then text you once it’s confirmed
Does it work for just one location?
Yes. One café or twenty, the price is per location, so you only pay for the places you run
Is my business’s data safe?
Yes. Your numbers are never sold and never used to train AI models, and only you and the people you choose can see them
Tell us about your business.
Send it to Kiwi as a text. We’ll get back to you in the same chat to set up a 20-minute call, and send you the price for your locations.
Rather email? support@heykiwi.co